Constitution

CONSTITUTION OF FORD FOUR CAR CLUB INCORPORATED

1. Title

Ford Four Car Club Incorporated

2. Aims and objective of F.F.C.C. Incorporated

a) To promote good fellowship, technical knowledge and competition between fellow members.

b) To promote and agenda social activities.

c) To affiliate with C.A.M.S. and observe the N.C.R.

3. (1) In these rules, unless the contrary intention appears - ‘Committee’ means the Committee of Management of the Association.

‘Financial year’ means the year ending on 30th June.

‘General Meeting’ means a general meeting of members convened in accordance with Rule 12.

‘Member’ means a member of the Association.

‘Ordinary Member of the Committee’ means a member of the Committee who is not an officer of the Association under Rule 22.

‘The Act’ means the Association Incorporation Act 1981.

‘The Regulations’ means regulations under the Act.

‘The By-laws’ mean those additional rules determined from time to time under Rule 21.

(2) In these Rules, a reference to the secretary of an Association is a reference -

(a) where a person holds office under these rules as secretary of the Association - to that person; and

(b) in any other case to the public officer of the Association.

(3) Words or expressions contained in these rules shall be interpreted in accordance with the provisions of the Acts Interpretation Act 1958 and the act as in force from time to time.

4. (1) a) A natural person who is nominated and approved for membership as provided in these rules in eligible to be a member of the Association in payment of the entrance fee and annual subscription payable under those rules.

b) Membership shall be available in the following categories:-

(i) honorary member

(ii) life member

(iii) ordinary member

(iv) associate member

(v) country member

The conditions and subscription applicable to these shall be determined from time to time by the Association in general meeting.

(2) A person who is not a member of the Association at the time of the incorporation of the Association (or who was such a member at that time but has ceased to be a member) shall not be admitted to membership -

a) unless he is nominated as provided in sub-clause (3); and

b) his admission as a member is approved by the Committee.

(3) A nomination of a person for membership of the Association -

a) shall be made in writing in the form set out in Appendix 1: and

b) shall be lodged with the secretary of the Association.

c) A nomination shall be accompanied by the entrance fee and annual subscription applicable to category of membership requested.

(4) As soon as practicable after the receipt of a nomination, the secretary shall refer the nomination to the committee.

(5) Upon a nomination being referred to the Committee, the Committee shall determine whether to approve or to reject the nomination.

(6) Upon a nomination being approved by the Committee, the secretary shall, with as little delay as possible, notify the nominee in writing that he/she is approved for membership of the Association.

(7) The secretary shall, upon the election of the nominee enter the name into the register kept by him and upon the name being entered the nominee becomes a member of the Association.

(8) A right, privilege or obligation of a person by reason of his membership of the Association -

a) is not capable of being transferred or transmitted to another person; and

b) terminates upon the cessation of his membership whether by death or resignation or otherwise.

5. (1) The entrance fee and annual subscription shall be such amounts as may be determined from time to time as per the procedure for determining the by-laws.

(2) Annual subscription is payable in advance on or before 1st July each year.

6. The secretary shall keep and maintain a register of members in which shall be entered the full name, address and date of entry of the name of each member and the register shall be available for inspection by members at the address of the Public Officer.

7. (1) A member of the Association who has paid all moneys due and payable by him to the Association may resign for the Association by first giving one months notice in writing to the secretary of his intention to resign and upon the expiration of that period of notice, the member shall cease to be a member.

(2) Upon the expiration of a notice given under sub-clause (1) the secretary shall mark in the register of members an entry recording the date on which the member by whom the notice was given, ceased to be a member.

8. (1) Subject to these rules, the Committee may by resolution -

a) expel a member from the Association.

b) suspend a member from membership of the Association for a specific period; or

c) fine a member in accordance with the regulations if the Committee is of the opinion that the member-

d) has refused and neglected to comply with the rules or by-laws of the Association; or

e) has been guilty of conduct unbecoming a member or prejudicial to the interests of the Association.

(2) A resolution of the Committee under sub-clause (1) -

a) does note take effect unless the Committee, at a meeting held not earlier than 14 and not later than 28 days after the service on the member of a notice under sub-clause (3) confirms the resolution in accordance with this clause: and

b) where the member exercises a right of appeal to the Association under this clause does not take effect unless the Association confirms the resolution in accordance with this clause.

(3) Where the Committee passes a resolution under sub-clause (1) the secretary shall, as soon as practicable, cause to be served on the member a notice in writing -

a) setting out the resolution of the Committee and the grounds on which it is based;

b) stating that the member may address the Committee at a meeting to be held not earlier than 14 days and not later than 28 days after service of the notice;

c) stating the date, place and time of the meeting;

d) informing the member that he may do one or more of the following:

(i) Attend that meeting;

(ii) Give to the Committee before the date of that meeting a written statement seeking the revocation of the resolution; and

(iii) Not later than 24 hours before the date of the meeting, lodge with the secretary a notice to the effect that he wishes to appeal to the Association in general meeting against the Resolution.

(4) At a meeting of the Committee held in accordance with sub-clause (2) the Committee -

a) shall give to the member an opportunity to be heard;

b) shall give due consideration to any written statement submitted by the member; and

c) shall by resolution determine whether to confirm or to revoke the resolution.
(5) Where the Secretary receives a notice under sub-clause (3) he shall notify the Committee and the Committee shall convene a general meeting of the Association to he held within 21 days after the date on which the secretary received the notice.

(6) At a general meeting of the Association convened under sub-clause (5) -

a) no business other than the question of the appeal shall be transacted;

b) the Committee may place before the meeting details of the grounds for the resolution and the reasons for the passing of the resolution;

c) the member shall be given an opportunity to be heard; and

d) the members present shall vote by secret ballot on the question whether the resolution should be confirmed or revoked.

(7) If at a general meeting -

a) two-thirds of the members vote in person or by proxy in favour of the confirmation of the resolution, the resolution is confirmed; and

b) in any other case, the resolution is revoked.

9. (1) The Association shall in each calendar year convene an annual general meeting of its members.

(2) The annual general meeting shall be held during the month of July.

(3) The annual general meeting shall be specified as such in the notice convening it.

(4) The ordinary business of the annual general meeting shall be -

a) to confirm the minutes of the last preceding annual general meeting and of any general meeting held since that meeting.

b) to receive from the Committee reports upon the transactions of the Association during the last preceding financial year.

c) to elect officers of the Association and the ordinary members of the Committee; and

d) to receive and consider the statement submitted by the Association in accordance with section 30 (3) of the Act.

(5) The annual general meeting may transact special business of which notice is given in accordance with these rules.

(6) The annual general meeting shall be in addition to any other general meetings that may be held in the same year.

10. All general meetings other than the annual general meeting shall be called Special Meetings.

11. (1) The committee may whenever it thinks fit, convene a special general meeting of the Association.
(2) The committee shall, on the requisition in writing of members representing not less than 5 per cent of the total number of members, convene a special general meeting of the Association.

(3) The requisition for a special general meeting shall state the objects of the meeting and shall be signed by the members making the requisition and be sent to the address of the Secretary and may consist of several documents in a like form, each signed by one or more of the members making the requisition.

(4) If the Committee does not cause a special general meeting to be held within one month after the date on which the requisition is sent to the address of the Secretary, the members making the requisition, or any of them, may convene a special general meeting to be held not later than three months after that date.

(5) A special general meeting convened by members in pursuance of these rules shall be convened in the same manner as nearly as possible as that in which those meetings are convened by the Committee and all reasonable expenses incurred in convening the meeting shall be refunded by the Association to the persons incurring the expenses.

12. (1) The Secretary of the Association shall, at least 14 days before the date fixed for holding a general meeting of the Association, cause to be sent to each member of the Association at his address appearing in the register of members a notice by pre paid post, and/or prominent position in monthly magazine, stating the place, date and time of the meeting and the nature of the business to be transacted at the meeting.

(2) No business other than that set out in the notice convening the meeting shall be transacted at the meeting.

(3) A member desiring to bring any business before a meeting may give notice of that business in writing to the Secretary, who shall include that business in the notice calling the next general meeting after the receipt of the notice.

13. (1) All business that is transacted at a special general meeting and all business that is transacted at the annual general meeting with the exception of that specially referred to in those rules as being the ordinary business of the annual general meeting shall be deemed to be special business.

(2) No item of business shall be transacted at a general meeting unless a quorum of members entitled under these rules to vote is present during the time when the meeting is considering that item.

(3) Five members personally present ( being members entitled under these rules to vote at a general meeting) constitute a quorum for a transaction of the business of a general meeting.
(4) If within half an hour after the appointed time for the commencement of a general meeting, a quorum is not present, the meeting if convened upon the requisition of members shall be dissolved an in any other case shall stand adjourned to the same day in the next week at the same time and (unless another place is specified by the Chairman at the time of the adjournment or by written notice to members given before the day to which the meeting is adjourned) at the same place and if at the adjourned meeting the quorum is not present within half and hour after the time appointed for the commencement of the meeting, the members present (being not less than 3) shall be a quorum.

14. (1) The President, or in his absence, the Vice President, shall preside as Chairman at each general meeting of the Association.

(2) If the President and the Vice President are absent from the general meeting, the members present shall elect one of their number to preside as Chairman at the Meeting.

15. (1) The Chairman of a general meeting at which a quorum is present may, with the consent of the meeting, adjourn the meeting from time to time and place to place, but no business shall be transacted at an adjourned meeting other than the business left unfinished at the meeting at which the adjournment took place.

(2) Where a meeting is adjourned for fourteen days or more, a like notice of the adjourned meeting shall be given as in the case of the general meeting.

(3) Except as provided in sub-clause (1) and (2), it is not necessary to give notice of an adjournment or of the business to be transacted at an adjourned meeting.

16. A question arising at a general meeting of the Association shall be determined on a show of hands and unless before or on the declaration of the show of hands a poll is demanded, a declaration by the Chairman that a resolution has, on a show of hands, been carried or carried unanimously or carried by a particular majority or lost, and an entry to that effect in the Minute Book of the Association is evidence of the fact, without proof of the number of proportion of the votes recorded in favour of, or against, that resolution.

17. (1) Upon any question arising at a general meeting of the Association, a member has one vote only.

(2) All votes shall be given personally or by proxy.

(3) In the case of an equality of voting on a question, the Chairman of the meeting is entitled to exercise a second or casting vote.

18. (1) If at a meeting a poll on any question is demanded by not less than three members, it shall be taken at that meeting in such manner as the Chairman may direct and the resolution of the poll shall be deemed to be a resolution of the meeting on that question.
(2) A poll that is demanded on the election of a Chairman or on a question of an adjournment shall be taken forthwith and a poll that is demanded on any other questions shall be taken at such time before the close of the meeting as the Chairman may direct.

19. A member is note entitled to vote at any general meeting unless all moneys due and payable by him to the Association have been paid, other than the amount to the annual subscription payable in respect of the current financial year.

20. (1) Each member shall be entitled to appoint another member as his proxy by notice given to the Secretary no later than 24 hours before the time of the meeting in respect of which the proxy is appointed.

(2) The notice appointing the proxy shall be in the form set out in Appendix 2.

21. (1) The affairs of the Association shall be managed by a Committee of Management constituted as provided in Rule 22.

(2) The Committee -

a) shall control and manage the business and affairs of the Association;

b) may, subject to these rules, regulations, by-laws and the Act exercise all such powers and functions as may be exercised by the Association other than those powers and functions that are required by these rules and by - laws of the Association to be exercised by general meetings of the Association and;

c) subject to these rules and the by-laws of the Association, regulations and the Act has power to perform all such acts and things as appear to the Committee to be essential for the proper management of the business and affairs of the Association.

d) may make, alter and repeal by-laws not inconsistent with these rules regulating the use and management of the Association premises, the admission of members thereto, and the conduct of the Association and it’s affairs generally.

e) shall publish at least quarterly the official newsletter and forward to all members except associated members by pre-paid post.

22. (1) The officers of the Association shall be -

a) President;

b) a Vice President;

c) a Treasurer;

d) a Secretary;

e) rally co-ordinator;

f) racing co-ordinator.

(2) The provisions of Rule 24 so far as they are applicable and with the necessary modifications, apply to and in relation to the election of persons to any of the offices mentioned in sub-clause (1).
(3) Each officer of the Association shall hold office until the annual general meeting next after the date of his election but is eligible for re-election.

(4) In the event of a casual vacancy in any office referred to in sub-clause (1) the committee shall call a special meeting and call for nominations to fill the vacancy on the Committee; and the member so elected may hold office up to the annual general meeting.

23. (1) Subject to section 24 of the Act, the Committee shall consist of -

a) the officers of the Association; and

b) two ordinary members - each of whom shall be elected at the annual general meeting of the Association in each year.

(2) Each ordinary member of the Committee shall, subject to these rules, hold office until the annual general meeting next after the date of his election but is eligible for re-election.

(3) In the event of a casual vacancy occurring in the office of an ordinary member of the Committee the member so elected shall hold office, subject to these rules, until the conclusion of the annual general meeting next following the date of his/her appointment.

24. (1) Nominations of candidates for election as officers of the Association or as ordinary members of the Committee -

a) shall be made in writing, signed by two members of the Association and accompanied by the written consent of the candidate (which may be endorsed on the form of nomination); and

b) shall be delivered to the secretary of the Association not less than seven days before the date fixed for the holding of the annual general meeting.

(2) If insufficient nominations are received to fill all vacancies on the Committee, the candidates nominated shall be deemed to be elected at the annual general meeting.

(3) If the number of nominations received is equal to the number of vacancies to be filled; the persons nominated shall be deemed to be elected.

(4) If the number of nominations exceeds the number of vacancies to be filled, a ballot shall be held.

(5) The ballot for the election of officers and ordinary members of the Committee shall be conducted at the annual general meeting in such usual and proper manner as the Committee may direct.

(6) A nomination of a candidate for election under this clause is not valid if that candidate has been nominated for another office for election at the same election.
25. For the purposes of these rules, the office of an officer of the Association or of an ordinary member of the Committee becomes vacant if the officer, or member -

a) ceases to be a member of the Association;

b) becomes an insolvent under administration within the meaning of the Companies (Victoria) Code; or

c) resigns his office by notice in writing given to the Secretary.

26. (1) The Committee shall meet at least 3 times in each year at such place and such times as the Committee may determine.

(2) Special meeting of the Committee may be convened by the President or by any four of the members of the Committee.

(3) Notice shall be given to members of the Committee of any special meeting specifying the general nature of the business to be transacted and no other business shall be transacted at such a meeting.

(4) Any five members of the Committee constitutes a quorum for the transaction of the business of a meeting of the Committee.

(5) No business shall be transacted unless a quorum is present and if within half an hour of the time appointed for the meeting a quorum is not present the meeting shall stand adjourned to the same place and at the same hour of the same day in the following week unless the meeting was a special meeting in which case it lapses.

(6) At meetings of the Committee -

a) the President or in his absence the Vice President shall preside; or

b) if the President and the Vice-President are absent, such one of the remaining members of the Committee as may be chosen by the members shall preside.

(7) Questions arising at a meeting of the Committee or of any sub-committee appointed by the Committee shall be determined on a show of hands or, if demanded by a member, by a poll taken in such manner as the person presiding at the meeting shall determine.

(8) Each member present at a meeting of the Committee or of any sub-committee appointed by the Committee ( including the person presiding at the meeting ) is entitled to one vote and, in the event of an equality of votes on any question, the person presiding may exercise a second or casting vote.

(9) Written notice of each committee meeting shall be served on each member of the Committee by delivering it to him at a reasonable time before the meeting or by sending it by pre-paid post addressed to him at his usual or last known place of abode at least two business days before the date of the meeting.

(10) Subject to sub-clause (4) the Committee may act notwithstanding any vacancy on the Committee.
27. The Secretary of the Association shall keep minutes of the resolutions and proceedings of each general meeting and committee meeting in books provided for that purpose together with a record of the names of persons present at committee meetings.

28. (1) The Treasurer of the Association -

a) shall collect and receive all moneys due to the Association and make all payments authorised by the Association; and

b) shall keep correct accounts and books showing the financial affairs of the Association with full details of all receipts and expenditure connected with the Activities of the Association.

(2) The accounts and books referred to in sub-clause (1) shall be available for inspection by members.

29. (1) The Association in general meeting may by resolution remove any member of the Committee before the expiration of his term of office and appoint another member in his stead to hold office until the expiration of the term of the first mentioned member.

(2) Where the member to whom a proposed resolution referred to in sub-clause (1) makes representations in writing to the Secretary or President of the Association ( not exceeding a reasonable length ) and requests that they be notified to the members of the Association, the Secretary or President may send a copy of the representations to each member of the Association or, if they are not so sent, the member may require that they be read out at the meeting.

30. All cheques, drafts, bills of exchange, promissory notes and other negotiable instruments shall be signed by two members of the Committee.

31. (1) The common seal of the Association shall be kept in the custody of the Secretary.

(2) The common seal shall not be affixed to any instrument except by the authority of the Committee and the affixing of the common seal shall be attested by the signatures either of two members of the Committee or of one member of the Committee and of the Public Officer of the Association.

32. These rules and the statement of purposes of the Association shall not be altered except in accordance with the Act.

33. (1) A notice may be served by or on behalf of the Association upon any member either personally or by sending it by post to the member at his address shown in the Register of Members.

(2) Where a document is properly addressed prepaid and posted to a person as a letter, the document shall, unless the contrary is proved, be deemed to have been given to the person at the time at which the letter would have been delivered in the ordinary course of post.
34. In the event of winding up or the cancellation of the incorporation of the Association, the assets of the Association shall be disposed of in accordance with the provisions of the Act.

35. Except as otherwise provided in these rules, the Secretary shall keep in his custody or under his control all books, documents and securities of the Association.

36. The funds of the Association shall be derived from entrance fees, annual subscriptions, donations and such other sources as the Committee determines.
APPENDIX 1

APPLICATION FOR MEMBERSHIP OF (Name of Association)

I, (full name of applicant) of (address ), (occupation) desire to become a member of (name of Association)

In the event of my admission as a member, I agree to be bound by the rules of the Association for the time being in force.

Signature of Applicant

Date

I, (name ), a member of the Association, nominate the applicant, who is personally known to me, for membership of Association.

Signature of Proposer

Date

I, (name ), a member of the Association, second the nomination of the applicant, who is personally known to me, for membership of the Association.

Signature of Seconder

Date

APPENDIX 2.

FORM OF APPOINTMENT OF PROXY

I, of

being a member of (name of Incorporated Association) hereby appoint of being a member of that Incorporated Association, as my proxy to vote for me on my behalf at the general meeting of the Association (annual general meeting or special general meeting, as the case may be ) to be held on 20 and at any adjournment of that meeting.

My proxy is authorised to vote in favour of / against ( delete as appropriate ) the resolution

( insert details ).

Signed

Date

FORD FOUR CAR CLUB

BY-LAWS - GENERAL

1. CLUB EVENTS

All club events are open only to current financial members.

2. FEES

All club membership fees are due on 1st July. Details of the fee structure is contained in Appendix A which will be amended by the Committee when they see fit to do so.

Family memberships receive only one copy of club magazine per month.

If family member of an existing financial member joins the club, the new member joining fee is not applicable.

3. MONTHLY CLUB MEETINGS

Held on the 4th Thursday of the month ( Jan - Nov ) as calendered in the magazine. Members will be informed of the general running of the club and any members questions etc. will be answered where possible Reports on current club motorsport events will be given by the relevant secretaries. Film and/or guest speaker shall be presented.

4. CLUB CHAMPIONSHIP SERIES -

I) Only the current financial members ( at the time of event ) receive points for events competed in.

ii) Club Championship will be in two classes - male and female for each section, except rallying. A minimum of 3 members to compete entire series. Where a Ladies Class is not constituted, an award can be made, at the option of the Committee, to the highest placed female competitor.

iii) Club series to comprise of -

best 3 events out of 4

best 4 events out of 5

best 5 events out of 6

best 5 events out of 7

best 6 events out of 8

iv) Calendar for club events shall not be reconstructed when events are cancelled, unless several events are cancelled.

5. CLUB CHAMPIONSHIP SERIES POINT SCORING -

(I) Motorkhana - 20 points.....1st place

18 points.....2nd place

16 points.....3rd place

| “ “ |

2 points.....10th place

Handicap - (per event)

large cars (Falcons etc.) wheelbase over 2600mm.........0 seconds

medium cars (Cortina etc.) wheelbase 2451-2600mm........3 seconds

small cars (Escort) wheelbase up to 2450mm.......4 seconds

FWD/4WD..............................................................................5 seconds

Specials....................................................................................6 seconds

(ii) Rally and Autocross -

20 points for 1st place

15 points for 2nd place

12 points for 3rd place

10 points for 4th place

8 points for 5th place

6 points for 6th place

4 points for 7th place

3 points for 8th place

2 points for 9th place

1 point for 10th place and every competitor who finishes.

The crew (driver/nav.) must be entered under FFCC as entrant or club (ie for G5 series), similarly for autocross. If a driver or navigator is competing with a non-member and has other club as entrant, he/she must notify rally co-ordinator in order to gain championship points.

(iii) Sprints and Hillclimbs

5 points for entering plus

12 points for 1st place in class results

11 points for 2nd place

| “ “ |

1 point for 12th place

6. ANNUAL PERPETUAL TROPHIES

(i) Anglia Memorial Rally Trophy - awarded to first FFCC crew ( ie. both driver and navigator current financial members) to complete event.

(ii) Don Ashton Hillclimb Trophy - awarded to most promising new hill climber (as determined by Racing Co-ordinator).

(iii) Four Plus Performance Sprint Trophy - awarded to most improved sprinter for the year (as determined by Racing Co-ordinator).

(iv) Ken Greene Novice Rally Drivers Trophy - awarded to most promising novice rally driver for the year.

(v) Paul Lechner Novice Rally Navigators Trophy - awarded to most promising novice rally navigator for the year.

(vi) Traction Tyre Centre Trophy - awarded to the winner of the Club Autocross Championship.

7. MULTIPLE ENTRIES

Multiple entries in club events are acceptable where allowed by supp. regs. Club member must nominate which entry is to count towards his/her championship points to the director (or club representative), prior to event starting.

8. CLUBMEMBER OF THE YEAR

Voting will be open to all current financial members on the voting form published in the October magazine.

9. EXPENSES

Club members who incur expenses on behalf of the club will only be reimbursed if they had prior committee approval and must produce receipts.

10. LETTER TO THE EDITOR OF THE MAGAZINE

Will not be published in the magazine if they are unsigned and the Committee shall have the right not to publish any material they see fit.

11. MAGAZINE ADVERTS

Private for sale/ wanted adverts for members shall be published at no cost, non-members adverts at the discretion of the editor, business adverts to be charged for as decided by the committee.

12. MAIL

All mail is to be sent to P.O. Box 11, Canterbury, 3126

FORD FOUR CAR CLUB - BY LAWS (COMMITTEE)

1. BANKING

All incoming cheques to be banked ASAP, monthly statement required, club cheques to be signed by treasurer and president or secretary.

2. CLUB MEMBERSHIP LIST

To be kept up to date at all times with members name, address and telephone number.

3. CAMCRUSHER MAGAZINE

To be published monthly. Sent out to members 4 days prior to the club meeting, (except Dec.).

4. CORRESPONDENCE

Copy of any letters sent to go into the secretary’s file.

5. COMMITTEE MEETING MINUTES

To be distributed to all committee members as soon as possible after meetings.

6. DIRECTORS GUIDELINES -

(a) Supp. regs. to be approved by the Committee.

(b) Committee to recommend which clubs to invite to closed events.

(d) Supp. regs. to be published and sent out min. of 6 weeks prior to event closing date (Also refer to CAMS requirements).

(e) Results to be published and sent minimum of 4 days after event.

(f) Finances - (I) Budget to be submitted and approved by Committee prior to event.

(ii) All money matters to be settled with treasurer within 21 days of event.

(g) Trophies to be presented at next club meeting after event or within 6 weeks of event ( not withstanding protests).

(h) Committee to receive monthly progress reports during planning of event.

7. EVENT DIRECTORS

Directors of all events shall be approved by the Committee prior to being appointed as such, and shall adhere to the “directors guidelines”.

8. EQUIPMENT PURCHASE

Any singular items of capital equipment costing more than the sum of $1000-00 proposed to be purchased by the club are to first discussed with club members at a club meeting prior to purchase.

9. NEW MEMBERS

Upon joining the club new members shall receive letter of welcome, including Committee names, window transfer and leaflet on motorsport and their names mentioned and welcomed in magazine.

10. MONTHLY CLUB NIGHTS

Members to be informed of general running of the club and any relevant information. see item 3 of General By-laws. Raffle to be run.

11. COMMITTEE MEETINGS

To be held monthly, chaired by President, each member to give a report, minutes to be kept. club members welcome to attend.

12. CLUB REGISTRATIONS

All club equipment, registrations and telephone directory entries to be in name of current President.

13. SPORT SECTION SECRETARIES

Duties of these persons are

(I) keep register of members interested in that field.

(ii) responsible for articles for magazine.

(iii) keep calendar of events available to club member in that field.

(iv) communicate with other clubs, re invites etc.

(v) keep championship score up to date.

(vi) all funds and correspondence to go through executive committee. (NB. A specific event cheque account can be approved by the Committee).

14. CLUBMEMBER OF THE YEAR VOTING

To be decided by the Committee but with reference to voting open to all financial members.

(I) The returning officer shall be the Vice President who will also arrange the trophy.

(ii) Opening and closing dates shall be published in the magazine.

(iii) One vote per member

(iv) A voting form is to be given to each member and their name to be marked off on membership list as vote is lodged.

15. FUNCTIONS & EVENTS

All functions and events to be budgeted to aim to make profit. Non-members to pay extra at social functions. End of year presentation night is subsidised by club for members as decided by Committee.

16. EVENT DIRECTORS EXPENSES

All event directors (especially rally ) shall receive some compensation for motoring expenses incurred in organising their event. Amount proposed by director to be included in budget and approved by Committee.

17. SUB COMMITTEES

To be formed as required. Relevant secretaries to propose members, executive committee to approve.

18. EVENT ENTRY FEES

All monies received for any event as entry fees etc. are to be paid into bank account prior to event being conducted.

19. MAGAZINE

Cut off date for members who don’t re-join is August ie: send July and August magazines.

20. INSURANCE POLICY

Club to carry Public Liability insurance cover. At club organised events all officials are to be insured as well as Public risk insurance cover.

21. CLUB CHAMPIONSHIP SERIES

Rules and scoring system not to be altered during the year, only at start of each year and members to be advised of such.

22. CLUB CHAMPIONSHIP POINTS

If a new member competes in a club championship prior to being “elected” as a member, but after he/she applied for membership and gains championship points, such points to be awarded as from date on membership application form.

Home